Venue and timing
Check when the concert hall is available and reserve the facility for the event.
Product news · 3 August 2023
Event Booking Software
Use available campus time and facilities for more than classes—locate a suitable event slot, reserve the venue, coordinate resources and services, and communicate the event.
From academic scheduling to campus events
Put available facilities and time slots to productive use.
Once courses and rooms have been scheduled for the semester, universities can still have openings in facilities and time slots. Campus life also includes concerts, meetings, activities, and other events that need a suitable time, venue, equipment, and support services.
WMT’s Event Booking application is designed to help teams locate a suitable time, reserve the desired facilities, identify event requirements, coordinate the people and departments involved, and announce the event.
Event workflow
Move from an event idea to a coordinated booking.
The original article describes a practical sequence that connects availability, facilities, event requirements, service teams, and communication.
- 01
Find the right time
Check campus availability to locate an opening that works for the planned event.
- 02
Reserve the facility
Book the venue or facility needed for the event.
- 03
Define event requirements
Identify equipment, technical systems, refreshments, and other resources required for the event.
- 04
Coordinate the teams
Inform the departments, people, logistics teams, and service teams involved in delivering the event.
- 05
Announce the event
Complete the planning cycle by communicating the event to the intended audience.
Published scenario
A piano concert shows how event requirements come together.
The original article uses a concert to illustrate the range of information and coordination an event can require.
Equipment and services
Plan for the piano, supporting instruments, lighting and sound systems, and refreshments.
People and communication
Notify the involved departments and service teams, coordinate event requirements, and announce the event.
Campus operations
Extend scheduling discipline beyond courses and classrooms.
Event Booking builds on the same practical reality as academic scheduling: time and facilities are limited, shared resources that need coordinated use.
Use available capacity
Locate openings in campus time slots and facilities after academic scheduling has been established.
Keep requirements together
Connect the event booking with the facility, equipment, technical, hospitality, and service needs described in the event plan.
Coordinate across departments
Bring the relevant people, departments, logistics teams, and service teams into the event preparation process.
Questions
Frequently asked questions
What does WMT Event Booking help universities manage?
The published article describes locating suitable event times, reserving facilities, identifying required equipment and services, coordinating involved departments, and announcing the event.
Can Event Booking help find available campus facilities?
Yes. The article specifically describes using availability left in campus facilities and time slots after academic scheduling to locate a suitable time and venue for an event.
Can the application coordinate event equipment and services?
Yes. The example in the article includes equipment such as a piano, lighting and sound systems, refreshments, and coordination with logistics and service teams.
Does Event Booking support event communication?
Yes. The published event scenario includes informing the involved departments and people and announcing the event.
Is Event Booking part of the UniversiTools Schedulers portfolio?
On the current WMT website, Event Booking is presented as a UniversiTools Schedulers module for coordinating campus event time, facilities, and related requirements.
Your next step
See how Event Booking can fit your campus scheduling environment.
Bring your event types, facilities, scheduling rules, resources, service teams, and communication needs.