People, domains, groups, and access
Learner, instructor, and vendor files; internal and external populations; privileged access; communities; permissions; and system logs.
BaseCamp feature map
A connected feature set for learning administration, delivery, assessment, and insight.
BaseCamp organizes the capabilities needed to plan, deliver, evaluate, document, and improve organizational learning. The feature map helps learning teams select a coherent implementation scope instead of assembling disconnected tools for each stage.
Selected schools, universities, and organizations working with White Mountain Technologies.
Overview
Choose capabilities as one operating model, not a checklist of isolated screens
A learning management system creates value when its functions work together. Learner eligibility should influence registration. Catalogues and tracks should guide selection. Calendars should connect with delivery, resources, instructors, rooms, and capacity. Assessments should update progress. Certificates should follow approved completion rules. Analytics should use the same governed history rather than reconstructed data. Program evaluation and feedback can then use participation, assessment, completion, provider, adoption, and cost evidence from the same governed learning record.
BaseCamp groups these needs into a practical feature architecture. Core administration establishes people, access, catalogues, tracks, calendars, and knowledge. Additional capabilities can extend delivery, examinations, assessments, deliberation, certification, communication, analytics, corporate hierarchy, costing, and customization.
The correct implementation scope depends on the organization. A training department focused on mandatory certification may prioritize eligibility, learning tracks, examinations, repeat rules, and expiry monitoring. A corporate academy may require extensive catalogues, instructor and vendor management, blended delivery, communities, knowledge resources, evaluation, and cost analysis. The feature map supports both without treating one model as universal.
Connected process
Build the feature set from the learning foundation outward
The sequence below helps avoid implementing advanced reporting or automation before the underlying records and rules are dependable.
- 01
Establish people and security
Define learner populations, instructors, vendors, organizational structures, domains, groups, communities, access rights, and audit expectations.
- 02
Define learning architecture
Create catalogues, courses, examinations, learning tracks, prerequisites, target groups, competencies, and completion expectations.
- 03
Plan delivery
Publish calendars and offerings with delivery mode, instructor, location, capacity, materials, timing, fees, and registration conditions.
- 04
Operate learning
Manage applications, approvals, registrations, attendance, content access, assignments, communication, examination activity, and support.
- 05
Confirm achievement
Apply grading, appraisal, practical evaluation, deliberation, repeat, remediation, completion, and certification rules.
- 06
Measure and refine
Analyze participation, progress, outcomes, organizational coverage, engagement, provider quality, resource use, and approved cost measures.
Capabilities
BaseCamp capability groups
Each group has a distinct responsibility while contributing to one consistent learner and activity history.
Admission, approval, and registration
Applications, eligibility, supervisor or administrator approval, priorities, capacity, waiting considerations, and enrollment.
Catalogues, tracks, and calendars
Course and exam catalogues, prerequisites, target audiences, development paths, schedules, instructors, resources, venues, and fees.
Delivery and examinations
Online, classroom, hybrid, self-paced, secure local, attendance, assignments, multimedia, examinations, rooms, seating, and supervision.
Assessment, progress, and certification
Appraisals, practicals, grading, feedback, completion status, deliberation, remediation, repeat rules, and certificates.
Knowledge, communication, analytics, and cost
Controlled resources, communities, alerts, reporting, hierarchy-based insight, provider evaluation, fees, and cost analysis.
Program evaluation and continuous improvement
Combine learner feedback, assessment outcomes, participation, provider evidence, adoption measures, and cost context to review training effectiveness and improve future programs.
Governance
Define ownership before activating advanced capabilities
Features become dependable only when the organization knows who owns the rules, records, content, approvals, and outcomes.
Learning policy ownership
Assign responsibility for eligibility, prerequisites, mandatory learning, pass criteria, repeats, certification, renewal, and exemptions.
Content and catalogue ownership
Identify who creates, approves, publishes, reviews, retires, and versions courses, examinations, materials, and learning tracks.
Data and access ownership
Define authoritative sources for people and hierarchy data, privileged information, role assignment, retention, and audit review.
Outcome ownership
Agree who interprets participation, performance, feedback, provider quality, cost, and organizational coverage—and what action follows.
Implementation readiness
Translate the selected feature map into a controlled release plan
A phased plan should preserve end-to-end user journeys even when not every optional capability is introduced at once.
Prioritize journeys
Choose the learner and administrator journeys that must work completely in the first release.
Confirm dependencies
Identify the structures, rules, data, content, notifications, reports, and integrations required by those journeys.
Configure and migrate
Set up the selected feature groups and load only approved, cleansed, useful records and materials.
Validate scenarios
Test eligibility, application, registration, delivery, assessment, completion, communication, reporting, and exception handling.
Govern expansion
Add later capabilities only when ownership, data quality, adoption, support, and measurable need are clear.
Operational value
One feature architecture, multiple learning models
The platform can support different organizational priorities without fragmenting learning records and governance.
Compliance learning
Target mandatory programs, apply eligibility and repeat rules, track completion, and manage certification or renewal.
Professional development
Build role-based tracks, blended offerings, communities, knowledge resources, appraisals, and progress reviews.
External training services
Manage applicants, external learners, registration, providers, fees, assessments, certificates, and historical records.
Frequently asked questions
Questions about the BaseCamp feature map
Are all BaseCamp capabilities required in the first release?
No. The implementation should include the capabilities needed to complete the agreed learning journeys, with optional groups added through a controlled roadmap.
What is the difference between a catalogue and a learning track?
A catalogue organizes available courses or examinations. A learning track arranges selected learning into a development path with sequence, prerequisites, role relevance, or completion expectations.
Can feature access differ by role?
Yes. Administrators, managers, learners, instructors, providers, and reviewers can receive different access based on responsibilities and approved data visibility.
Can BaseCamp support mandatory and elective learning?
Yes. Eligibility, targeting, prerequisites, approvals, priorities, and learning tracks can distinguish mandatory, role-based, recommended, and elective development.
How should organizations select the first implementation scope?
Start with the most important complete learning journeys, confirm the governing rules and data they need, and avoid introducing features whose owners, content, or measures are not ready.
Can features be configured to match our terminology?
Yes. Approved labels, statuses, forms, messages, reports, roles, and workflows can reflect the organization’s learning vocabulary and operating model.
Plan the next step
Choose the BaseCamp capabilities that form a coherent first release.
Review your priority learning journeys, governance, data, delivery methods, assessment needs, and roadmap with WMT.