Grading structures
Define scales, components, weights, formulas, thresholds, rounding, symbols, and approved special grades.
Teaching, learning and assessment
Connect the work of faculty with the official academic record.
UniversiTools SIS supports the controlled flow from course offering and faculty assignment through rosters, teaching activity, evaluations, grading, result approval, academic standing, and official history. It gives faculty appropriate tools while preserving the registrar and academic authority behind official outcomes.
Selected schools, universities, and organizations working with White Mountain Technologies.
Context
Support teaching activity without confusing classroom work with the official record
Faculty members need timely access to course sections, rosters, student context, evaluation structures, attendance where applicable, and grade-entry responsibilities. Academic offices and registrars need controlled deadlines, approval, validation, standing rules, and reliable official outputs. Where configured, instructor information can also include department and position, office hours, teaching preferences, expected load, advising responsibilities, and other approved professional context.
UniversiTools SIS connects those responsibilities. It can present instructors with the courses and students assigned to them while keeping official definitions—such as grading schemes, assessment components, result status, repeat treatment, and transcript history—under institutional governance.
The platform does not replace pedagogy or the learning environment. It provides the administrative and academic record framework through which teaching responsibilities and official outcomes are coordinated.
Teaching cycle
Move from section assignment to approved academic outcome
Each stage should identify the responsible user, permitted action, deadline, validation, and handoff.
- 01
Prepare the offering
Establish term, course section, credits, schedule, capacity, faculty assignment, grading basis, and relevant academic attributes.
- 02
Publish the roster
Provide authorized faculty with the current enrolled-student list and approved student context.
- 03
Record teaching activity
Support attendance where required, assessments, marks, comments, evaluations, and other configured academic responsibilities.
- 04
Validate and approve results
Apply component, scale, calculation, completeness, deadline, review, and approval rules before results become official.
- 05
Update the academic record
Post approved outcomes to history, standing, transcript, progress, repeat, and degree-audit processes.
Assessment controls
Make grading transparent, complete, and accountable
Assessment rules should be defined before marks are entered. Institutions need agreed grading scales, components, weights, rounding, incomplete treatment, pass thresholds, late changes, approval, and publication rules.
Corrections after publication require stronger control because they may affect standing, prerequisites, progression, financial status, scholarship decisions, and graduation.
Completeness and deadlines
Identify missing marks, unsubmitted sections, incomplete components, and responsibilities before close.
Review and approval
Control who submits, verifies, approves, posts, publishes, or reopens results.
Grade changes
Require authority, reason, evidence, effective handling, audit history, and downstream recalculation where necessary.
Faculty experience
Give instructors a focused view of assigned academic responsibilities
Faculty tools should be clear enough for everyday use without exposing unrelated institutional data.
Assigned courses and sections
Show the instructor’s active teaching responsibilities, schedules, rosters, dates, and relevant course context.
Roster visibility
Provide authorized student information needed for teaching, attendance, communication, and evaluation.
Assessment entry
Present approved components, marks, grades, validation, comments, and submission status.
Progress monitoring
Help identify incomplete work, at-risk patterns, attendance concerns, or outstanding responsibilities where configured.
Submission workflow
Make deadlines, validation failures, confirmation, approval status, and required corrections visible.
Historical context
Provide permitted prior or related academic information when it supports advising, assessment, or authorized decisions.
Instructor profile and workload context
Maintain approved professional information, department and position, office hours, teaching preferences, expected load, and advising responsibilities where included in the institutional model.
Implementation readiness
Standardize the academic rules before configuring grade entry
Teaching and assessment touches faculty, departments, academic committees, registrar staff, students, and downstream systems. Complete policy and scenario testing is essential.
Offering data
Confirm course-section, faculty-assignment, roster, grading-basis, calendar, and schedule ownership.
Assessment policy
Document components, weights, scales, formulas, special grades, incomplete rules, deadlines, and publication timing.
Workflow and authority
Define submission, verification, approval, posting, reopening, correction, and appeal responsibilities.
Historical alignment
Map prior grades, attempts, repeats, standing, and transcript history to the approved model.
Scenario testing
Validate complete, missing, failed, repeated, incomplete, changed-grade, withdrawn, audited, and graduating cases.
Frequently asked questions
Questions about teaching, learning and assessment
Can instructors enter grades through their portal?
Yes. Authorized faculty can be given access to assigned sections and approved assessment or grade-entry responsibilities.
Can results require approval before publication?
Yes. Submission, verification, departmental approval, registrar posting, and student publication can be configured around institutional policy.
Can different courses use different grading structures?
Yes. Grading basis, scales, components, weights, thresholds, and special rules can be associated with approved course or offering contexts.
Can grade changes be audited?
Yes. Changes can require authorization, reason, evidence, status, and history, with downstream records recalculated where appropriate.
Does the SIS replace a learning management system?
Not necessarily. It manages official academic structures and outcomes; an institution may integrate a specialized learning platform for content delivery and learning activities.
Plan the next step
Design the SIS around your institutional model.
Discuss your lifecycle, structures, policies, data, integration landscape, priorities, and implementation roadmap with WMT.