Source-data exchange
Receive approved people, courses, sections, registrations, instructors, campuses, rooms, facilities, terms, and related setup data.
Connected institutional operations
Connect scheduling with the institutional systems that supply and consume its data.
UniversiTools Schedulers can exchange source data and approved results with third-party student information systems and other institutional applications through agreed integration methods.
- Inbound source-data validation
- Outbound schedule exchange
- Files, APIs, tables, and views
Selected schools, universities, and organizations working with White Mountain Technologies.
Overview
Treat integration as an operational process, not only a technical connection
A scheduler depends on reliable people, course, section, registration, instructor, room, term, and organizational data. The SIS and related systems also need approved scheduling results returned in a controlled form. Integration must therefore address mapping, validation, ownership, timing, error handling, reconciliation, and support.
UniversiTools can work with agreed data files, APIs, database tables, or views and can accommodate Oracle and Microsoft SQL Server environments. The final approach is confirmed against the client’s architecture, security, data ownership, and system capabilities.
Capabilities
What Integrations and Data Exchange brings into one controlled process
Integrations and Data Exchange coordinate source-system ownership, mappings, validation, inbound scheduling data, outbound approved results, reconciliation, security, and operational monitoring.
Result exchange
Return approved course times, room assignments, examination schedules, make-up sessions, and other agreed scheduling results.
Multiple integration methods
Use CSV or other agreed data files, APIs, database tables, or views according to the connected system and project scope.
Mapping and validation
Document source-to-target mappings, required fields, identifiers, transformations, validation rules, and rejected-record handling.
Reconciliation and audit
Track exchange batches, counts, exceptions, reruns, status, and confirmation so data movement can be verified.
Identity and access
Support institutional authentication and role-based access patterns as agreed during deployment, including SSO where applicable.
How it works
From agreed data contracts to dependable day-to-day exchange
The implementation identifies authoritative systems, defines mappings and validation, tests complete cycles, and establishes the cadence, monitoring, and ownership required for production operation.
- 01
Discover
Confirm system owners, source data, required results, identifiers, frequency, volumes, security, and technical capabilities.
- 02
Map and test
Define the exchange contract, validate samples, test transformations, and reconcile records.
- 03
Operationalize
Schedule or trigger exchanges, log outcomes, handle exceptions, and assign support responsibilities.
- 04
Monitor and improve
Review data quality, failures, performance, change requests, and version compatibility over time.
Operational value
Operational value for IT, scheduling teams, and institutional governance
For IT teams
A documented exchange model with clear mappings, responsibilities, security, and support procedures.
For scheduling teams
Reliable source data and less duplicate manual entry.
For students and instructors
Approved timetables available through the institution’s connected systems and portals.
For institutional governance
Traceable data movement and clearer ownership of corrections and exceptions.
Implementation focus
Define ownership, data contracts, and operating controls before go-live
A technically successful connection is not enough. Every exchanged field and process needs an owner, a validation rule, a failure path, and a clear understanding of which system is authoritative.
System and data ownership
Identify authoritative sources for terms, people, courses, sections, registrations, instructors, rooms, constraints, identities, and the destination for approved schedules.
Mappings and validation
Document identifiers, field definitions, transformations, required values, reference data, error handling, reconciliation, security, and the test cases for each exchange direction.
Production operation
Define manual or scheduled cadence, dependencies, monitoring, restart and recovery, audit records, support ownership, change control, and how users are informed when an exchange is incomplete.
Scheduling principle
Rules remain institutional. Results remain reviewable.
Integration moves governed source data and approved results; it does not weaken scheduling rules or hide invalid inputs. Failed or incomplete records remain visible for reconciliation before they affect the operational schedule.
Questions
Frequently asked questions
Which SIS products can UniversiTools integrate with?
The integration approach is system-neutral. WMT has published examples involving Oracle PeopleSoft, Ellucian Banner, and SAP, but every implementation is confirmed against the client’s actual environment and available interfaces.
Which technical methods are supported?
Depending on the project, data can be exchanged through approved files, APIs, database tables, or views.
Can it work with Oracle and SQL Server environments?
Yes. Published WMT integration information identifies both Oracle and Microsoft SQL Server environments.
Is integration one-way or bi-directional?
It can be bi-directional: source systems provide scheduling inputs and UniversiTools returns approved schedules and assignments. The exact scope is agreed for each implementation.
How are data errors handled?
The implementation defines validation, rejected-record handling, reconciliation, logging, rerun procedures, and ownership for correcting source or target data.
Next step
See Integrations and Data Exchange in the context of your institution
A focused demonstration can use your SIS, database environment, file or API interfaces, source ownership, identifiers, validation rules, security requirements, and exchange cadence to define a dependable integration approach.