Affected-group selection
Identify the course section, instructor, registered students, date range, duration, campus, and session requirements.
UniversiTools Schedulers module
Find a workable make-up time without disrupting existing schedules.
The Make-Up Session Scheduler—also used as a common-time locator—reviews the relevant course, instructor, student, and room schedules to identify valid alternatives for a missed or additional class session.
- Shared-free-time analysis
- Suitable room identification
- Approval and notification workflow
Selected schools, universities, and organizations working with White Mountain Technologies.
Overview
Replace manual timetable comparison with a controlled search
Finding a make-up period can require comparing the schedules of every student in a section, the instructor, candidate rooms, and existing events. The module performs this comparison systematically and presents valid options rather than asking staff to inspect multiple timetables manually.
The selected option can then follow the institution’s approval workflow. Once the Central Registrar applies the approved request, the involved users receive confirmation and the new session becomes part of the operational schedule.
Capabilities
What Make-Up Session Scheduling brings into one controlled process
Make-Up Session Scheduling connects the affected students, instructor, course timetable, room availability, approval path, and communication steps needed to arrange an additional class responsibly.
Common-time search
Compare all relevant schedules and find periods that are open for the full affected group.
Room availability
Identify rooms that are available and suitable for the section’s capacity, type, location, and feature requirements.
Alternative options
Present valid time-and-room combinations for review rather than forcing a single result.
Approval routing
Send instructor requests to the Dean or Department Chair and then to the Central Registrar under the configured workflow.
Communication
Confirm the applied session to the instructor, approvers, registrar team, students, and other configured recipients.
How it works
From a make-up request to an approved session that works for everyone
The process identifies the exact population affected, searches the approved scheduling horizon, presents valid alternatives, and carries the selected option through approval and notification.
- 01
Request
Select the affected section and describe the make-up-session requirement.
- 02
Locate
Search student, instructor, room, and timetable availability for valid alternatives.
- 03
Approve
Route the selected option through the institution’s configured approval sequence.
- 04
Apply and notify
Add the approved session to the schedule and communicate confirmation to the involved users.
Operational value
Operational value for make-up and common-time coordination
For instructors
A practical way to request and arrange missed or additional sessions.
For departments
Visible approval responsibilities and a documented decision path.
For registrars
A controlled final application step that protects the official timetable.
For students
A session time chosen against their existing schedules, reducing disruption and overlap.
Implementation focus
Define the search boundaries and approval model before requests begin
The quality of a common-time search depends on accurate participant schedules and clear rules about when, where, and by whom a make-up session may be arranged.
Affected population
Identify which registered students, instructors, sections, or combined groups must be free and how late enrollment, withdrawals, or attendance exceptions are handled.
Search and room rules
Set the permitted dates, times, duration, campus, room type, capacity, notice period, and exclusions that determine which alternatives may be offered.
Approval and communication
Define who submits, reviews, approves, applies, and communicates the session, including the status history and confirmation required for students and staff.
Scheduling principle
Rules remain institutional. Results remain reviewable.
The locator returns only alternatives that comply with the approved participant, time, and room rules. If no common option exists, the request remains unresolved for authorized action rather than creating a new conflict.
Questions
Frequently asked questions
Does the module check every registered student’s timetable?
Yes. It can evaluate the schedules of the students enrolled in the affected course section, together with the instructor and relevant rooms.
Can it locate rooms as well as free time?
Yes. It combines common-time results with suitable room availability.
Is approval required?
Approval is configurable. The supported workflow allows instructor requests to pass through a Dean or Department Chair before the Central Registrar applies them.
Does the system notify students?
Yes. Applied sessions can trigger confirmation to the configured participants and stakeholders.
Can it be used simply as a common-time locator?
Yes. Institutions can use the availability search to identify shared open periods even when the final booking is handled through another approved process.
Next step
See Make-Up Session Scheduling in the context of your institution
A focused demonstration can use your participant rules, timetable data, room inventory, search windows, approval sequence, and notification requirements to show how make-up sessions would be managed.