Requirement groups
Organize mandatory, elective, concentration, minor, faculty, general education, and other approved requirement categories.
Academic planning and curriculum
Turn curriculum policy into a clear path students and advisors can follow.
UniversiTools SIS connects course catalogues, programs, plans, requirements, prerequisites, contract sheets, degree planning, advising, offerings, and degree audit. It helps institutions express curriculum rules consistently while giving students and advisors a clearer view of progress and remaining work.
Selected schools, universities, and organizations working with White Mountain Technologies.
Curriculum foundation
Represent the approved academic structure behind every registration and degree decision
Academic planning begins long before a student selects a class. The institution must define catalogues, courses, credits, departments, programs, majors, minors, plans, requirement groups, electives, prerequisites, co-requisites, equivalencies, substitutions, and effective dates.
UniversiTools SIS provides a structured way to connect those elements. A student can be associated with the correct curriculum or contract sheet, while advisors and academic offices can evaluate progress against the applicable rules rather than a generic checklist.
Effective dating and governance are critical. Curriculum revisions should not silently alter the obligations of students following an earlier approved plan. The implementation must distinguish the active catalogue from the requirements that remain binding for a particular cohort or student.
Planning lifecycle
Connect curriculum definition, advising, registration, and degree completion
The academic model should help people make decisions throughout the student journey, not only at graduation.
- 01
Define the catalogue
Maintain courses, descriptions, credits, departments, attributes, requisites, equivalencies, availability, and effective dates.
- 02
Build programs and plans
Organize core, major, faculty, general, elective, concentration, minor, and other requirement structures.
- 03
Assign the applicable curriculum
Associate students with the approved programme, plan, catalogue year, contract sheet, transfer work, and recognized exceptions.
- 04
Plan and advise
Compare completed, in-progress, planned, and remaining work; identify dependencies; and prepare term-by-term study choices.
- 05
Audit completion
Evaluate earned credits, course requirements, grades, residency, standing, substitutions, and outstanding obligations before graduation.
Requirement intelligence
Make complex requirements understandable without oversimplifying policy
A clear model supports both institutional control and better advising conversations.
Course relationships
Represent prerequisites, co-requisites, exclusions, equivalents, substitutions, repeats, and approved alternatives.
Credit and grade conditions
Apply minimum credits, grade thresholds, residency, level, GPA, or other completion conditions where required.
Progress status
Distinguish completed, in-progress, planned, waived, substituted, transferred, failed, repeated, and remaining work.
Contract sheets and degree plans
Provide a structured, student-specific view of applicable requirements and progress.
Degree audit
Compare the official academic record with program rules and identify unresolved requirements before graduation processing.
Academic governance
Control curriculum change across cohorts, records, and downstream processes
Curriculum is institutional policy. Changes need approval, effective dates, ownership, and an understanding of which students are affected. A new plan, course code, prerequisite, credit value, or substitution rule can influence advising, registration, billing, scheduling, transcripts, and graduation.
The system should therefore preserve historical versions and prevent casual changes to structures already used by student records.
Approval authority
Define who proposes, reviews, approves, publishes, and retires courses, programs, plans, and requirement rules.
Effective dating
Control when changes apply and preserve the obligations of earlier cohorts or approved student exceptions.
Exception governance
Record substitutions, waivers, transfer recognition, equivalencies, and other approved deviations with authority and evidence.
Downstream impact
Assess registration, scheduling, billing, reporting, transcript, audit, and integration effects before publishing changes.
Implementation readiness
Reconcile policy documents with the data actually used to advise and graduate students
Curriculum migration is not a simple import. The institution must resolve inconsistencies between catalogues, spreadsheets, contract sheets, advisor practices, and official student histories.
Catalogue inventory
Identify active and historical courses, codes, descriptions, credits, requisites, attributes, and effective dates.
Program rule mapping
Translate approved curricula, plans, requirement groups, electives, substitutions, and completion rules into a controlled model.
Student association
Determine the correct catalogue, program, plan, contract sheet, transfer work, and exceptions for each student population.
Audit reconciliation
Compare calculated progress with trusted advisor and registrar records, investigate differences, and obtain academic owner approval.
Scenario validation
Test new, continuing, transfer, changed-program, dual-plan, substituted, repeated, and graduating student scenarios.
Frequently asked questions
Questions about academic planning and curriculum
Can different cohorts follow different curriculum versions?
Yes. Effective-dated structures can preserve the approved requirements applicable to different cohorts or student assignments.
Can the system support contract sheets and degree planning?
Yes. Requirements, completed work, in-progress work, planned selections, credits, grades, and outstanding items can be organized in a student-specific planning view.
How are substitutions or waivers handled?
Approved exceptions can be recorded with the relevant requirement, course or condition, authority, reason, and supporting evidence.
Can transfer work count toward requirements?
Recognized transfer work can be represented and evaluated according to institutional equivalency and completion rules.
Does degree audit replace academic judgment?
No. It applies configured rules to the official record and highlights status; authorized academic and registrar offices remain responsible for policy, exceptions, and final graduation decisions.
Plan the next step
Design the SIS around your institutional model.
Discuss your lifecycle, structures, policies, data, integration landscape, priorities, and implementation roadmap with WMT.