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Schedulers

The Five Schedulers

COURSE SCHEDULER

The Course Scheduler in UniversiTools generates comprehensive time-tables or schedules indicating various details:

  • Days and start and end times of class sessions
  • Credit hours, number of sessions, days per week, break intervals, seating capacity, and location preferences for each course
  • Number of students seated during each hour or session
  • Number of daily classes for each instructor
  • Grouping of courses by instructor or time period

These schedules cover pre-set periods such as semesters, terms, or other recurring time ranges, providing a clear overview of course offerings and class schedules for efficient academic planning and management.

CLASSROOM SCHEDULER

The Classroom Scheduler optimizes the use of teaching spaces by efficiently assigning courses to classrooms, labs, and other facilities. It maximizes facility occupancy and minimizes energy consumption by intelligently allocating resources, even clearing entire floors or buildings when necessary. The resulting schedules provide detailed information such as:

  • Room characteristics, including type, location, features, and seating capacity
  • Preferences and override rules for special needs
  • Course assignments to specific rooms
  • Utilization of hours and days of the week
  • Analytical data on the usage of rooms, floors, buildings, and other resources.

With this comprehensive overview, administrators can effectively manage and optimize classroom usage, ensuring a conducive learning environment while maximizing resource efficiency.

EXAM SCHEDULER

The Exam Scheduler in Skoolee determines optimal days and time slots for final, mid-term, or other types of exams. The generated schedules are 100% conflict-free, eliminating overlaps and minimizing back-to-back sessions. Key features of the schedules include:

  • Optimal distribution of exams
  • Daily examination courses, sessions, and periods
  • Number of examination periods per day
  • Total number of students sitting for exams during any given period
  • 100% conflict-free schedules, ensuring no student is scheduled for more than one exam at a time

With these features, the Exam Scheduler streamlines the exam scheduling process, ensuring fairness and efficiency while minimizing stress for students and educators alike.

MAKE-UP SCHEDULER

The Make-up Scheduler, also known as the Alternative Scheduler or Make-up Session Locator in UniversiTools, automatically identifies available make-up session times and rooms common to all students taking a specific course. The resulting schedules provide:

  • Current schedules of all involved students
  • Common free time slots for all students
  • Available make-up session times
  • Available rooms for make-up sessions
  • Booking of suitable time and room for the make-up session

With these features, the Make-up Scheduler simplifies the process of scheduling make-up sessions, ensuring that students can catch up on missed classes efficiently and effectively.

EVENT BOOKING

Event Booking in UniversiTools streamlines the process of scheduling upcoming events by locating suitable times and reserving desired facilities. It efficiently coordinates future reservations, taking into account existing occupancy to prevent conflicts or overlaps. The resulting schedules provide:

  • Available facilities, including rooms, halls, and fields
  • Requests and bookings for events
  • Facility and time schedules for events
  • Event details and itineraries
  • Reports and analytics on events, bookings, facilities, and time usage

With these features, Event Booking simplifies event planning and management, ensuring seamless coordination and optimal utilization of school facilities.