Contract Management
White Mountain Technologies develops and provides contract management solutions for your corporation
White Mountain Technologies develops and provides contract management solutions for your corporation
Set up users, grant access privileges, and audit access and operations. Manage user information, such as demographics, address, education, personal documents, work status, and work position and location.
Manage the contract stakeholders. Define Lessors and Lessees, and follow up on their activities.
Manage the various sites that you operate, including site names, addresses, technologies in place, property information, contracts, leases, permits, renewals, commencement and termination dates, contract alerts, lessors, lessees, inspections, inspecting parties, reports, and photos.
Build contracts and define their types, terms, values, expiry dates, special conditions, and associated alert types. Identify the specifics for each contract type, such as its Option-to-Extend, Option-to-Purchase, Rent schedule, Right-of-First, Right-of-First-Refusal, License Renewals, Single Occurrence, Yearly, and Sub-triggers items. Once Contracts are defined, proceed to associate them with lessors, lessees, sites, suppliers, and items.
Alerts, triggers, and reminders are handy and important in keeping you well-informed ahead of time and prepared for upcoming actions. Define alert categories, such as Insurance, Renewal, Right-of-First, End-of-Life, Option-to-Purchase, and Lease. Associate to them triggers and messages. Check contracts, vendors, buyers, and items, and remind of the upcoming decisions that you need to make in the next 30, 60, or 90 days. Different colors indicate different times and actions. View actions that have been taken or still needs to.
Develop the various hierarchies within your organization and use them to pinpoint training to
your learning audiences:
Enterprise Hierarchy: define your various levels, departments, and divisions
Geographic Hierarchy: define your geographic locations and areas of operation
Profession Hierarchy: define areas of specialization, such as IT, sales, development
Position Hierarchy: define the various positions of the workforce, such as CEO, director, team
leader, support, and so on.
The Dashboard is a set of widgets that gives you a snapshot view of performance metrics.
Manage different variable dates such as
LCD: Lease Commencement Date
EoCY: End of Contractual Year
EoEY: End of Each Year
ELTD: Extended Lease Termination Date
Custom Date
To define all insurance parties to be selected in the contracts. It allows you to define, from Insurance Type, to Insurance Company & free text for description & coverage. The ‘From – To Date’ of coverage and a renewal date.
Based on a certain date, it could be a custom date, or the contract commencement date, or end-of-each-year, or end-of-contractual year
Rent Schedule (RS), Option to Purchase (OTP), Option to Extend (OTE), One Occurrence, Intervals, Yearly, Insurance, Right of First/Refusal (ROF/ROFR)