course scheduler, classroom scheduler, examination scheduler, and common time locator

At White Mountain Technologies - WMT, we believe that education is a continuous, forward-moving line; an undertaking that progresses, and, as it does, assimilates many fields and calls for generic to specialized services. For universities, colleges, and other educational institutions, scheduling as well as student information system are two specialized domains of prime importance along this track. To this end, WMT presents UniversiTools Schedulers and UniversiTools Student Information System (SIS).

The highly optimized room schedules and course and examination time-tables that UniversiTools Schedulers generate make efficient use of time and reduce confusion and cluttering. Moreover, the Schedulers' way of allocating and reserving drives towards a smoother operating environment as it frees up resources and minimizes gaps and intermissions.

UniversiTools SIS offers focused and targeted array of functions and processes that comfortably meets the educational institution's needs to manage its student, instructor, and course information.  The SIS helps in managing various education activities as well, from admissions all way to degree audit and graduation. UniversiTools SIS capitalizes on providing an interactive mesh for the academic management and on driving towards effective communication between the different stakeholders.

Universitools Schedulers Functionality

UniversiTools Schedulers is a collection of four scheduling modules:

  • Course Scheduler
  • Classroom Scheduler
  • Examination Scheduler
  • Common Time Locator

The Schedulers act on student, course, instructor, and room data to generate conflict-free schedules and time-tables. This data comes from the student information system (SIS) or from simple data files. Also, the Schedulers require that certain parameters, such as instructor's preferred teaching hours, session numbers, room configuration, and room seating capacity, be set beforehand to define the frame of work.

The output is a set of optimal schedules that do not tolerate conflicts and, as with the Exam Scheduler, seek minimal back-to-back exam sessions. As an optional step further, the Schedulers allow the user to manually intervene and manipulate the end-results, yet prohibit any enforcement of conflicts in the schedules all through.

Each one of the Schedulers modules can run as standalone, be integrated with the other modules, or be integrated with the student information system (SIS) in place in your institution.

Course Scheduler

Course Scheduler

The Course Scheduler generates course time-tables or schedules that show which courses are offered when. The schedules generated cover any predefined time span, such as semester, term, or other time periods.

The end-result schedules indicate the following:

  • Daily start and end times of the classes
  • Course credit hours, number of sessions and days per week, break intervals, seating capacity, and location preferences
  • The number of students seated at any given hour or session
  • The number of daily classes that the instructor gives
  • Grouping of courses by instructor or time period.
Classroom Scheduler

Classroom Scheduler

The Classroom Scheduler makes the best use of teaching spaces by assigning courses to classrooms, labs, and other facilities in a best-fit way.  One of the evident advantages of the Classroom Scheduler is that it optimizes facility occupancy and energy consumption by clearing for you certain floors or even whole buildings.

The end-result schedules indicate the following:

  • Room characteristics, including room type, location, feature, and seating capacity
  • Preferences and override rules for special needs
  • Which courses are assigned to which rooms
  • Analytic data on the usage of rooms, floors, and buildings, as well as on percent usage across the hours and days of the week.
Exam Scheduler

Exam Scheduler

The Exam Scheduler determines the days and time slots for the final, mid-term, or other types of exams in an optimal way, eliminating conflicts or overlaps, minimizing back-to-back sessions, and limiting the maximum number of exams per day for students.

The end-result schedules indicate the following:

  • The number of examination periods per day
  • The total number of students to sitting for the exams during any given period
  • Examination sessions and periods
  • 100% conflict-free examination schedules, in which no student is scheduled for more than one exam at a time.
Make-Up Scheduler

Make-Up Scheduler

The Make-up Scheduler, or what we also call the Alternative Scheduler or Make-up Session Locator, automatically spots available make-up session time and room common for all students taking a certain course.

The end-result schedules indicate the following:

  • The current schedules of the students
  • Common free time for all students
  • Available make-up session times
  • Available make-up free rooms
  • Booking of the suitable time and room.

Universitools Schedulers Users

The Schedulers are operated by the administrators. They import the required data, set up any constraints and parameters, run the software, and possibly choose to manually manipulate the end-results. Then, they spread around the schedules and time-tables for the department, faculty, and students to see. These final schedules could be communicated via the SIS, email, mobile phone, or by simply posting printouts of it.

Technically Speaking

Hosting UniversiTools Schedulers

UniversiTools is a web-based software system, where the user can access it over the Internet at any time and from anywhere.

UniversiTools may also be hosted locally on a server that belongs to the university or college, with no connection to the Internet. This allows the users to work from within the institution’s premises and over its local area network.

Project Implementation and Management

Implementing UniversiTools is a straight-forward and fast process. It does not require any customization or tuning of the core body in order to fit your needs.

The main implementation and management work reside in the initial stage of the project: data import. This stage deals with getting the required course, instructor, student, and room data into UniversiTools in the proper form and format.

The source of this data could be your SIS or basic data files such Excel or simple text files. Depending on what you have, this stage might require that UniversiTools Schedulers be integrated with your data source.

Of course, we give due diligence to the other stages of the project, such as any requested customization of the reports, or any specific training needs, leading to a successful hand-over of the project.

We are keen on making sure that each phase runs as smoothly as possible, that it terminates as planned, and that the final outcome is a clear success. Customer satisfaction is our target.

Project implementation and management at WMT is guided by the ITIL (Information Technology Infrastructure Library) framework.

Connect with us

Al-Mathaf Center, Hotel Dieu Street, Beirut, Lebanon
+961 1 422 765

Plaza San Antonio, Old Seaside Road, Chekka, Lebanon
+961 6 543 765